All contracts/agreements are made under English law and under the jurisdiction of the English courts.
FOR SPONSORS, EXHIBITORS AND ADVERTISERS:
1. Promotion of the Conference
1.1 Alain Charles Publishing Ltd will promote conferences & events via email, web, and direct marketing to ensure the highest valuable meeting for sponsors/exhibitors
1.2 Sponsor/Exhibitor/Advertiser to provide company logo – for brochures, adverts, web-site, attendee packs or on-screen display - via e-mail in .eps format to Alain Charles Publishing Ltd no later than four (4) weeks before the conference/event. If not received, Alain Charles Publishing Ltd will provide the best fit available to them.
2. Payment Policy
2.1 Payment is required within thirty (30) days of signing this agreement, unless previously agreed otherwise or if the conference/event is within thirty (30) days in which case payment due immediately upon receipt of invoice.
2.2 Alain Charles Publishing Ltd's fulfilment of its agreed responsibilities is dependent upon timely receipt of payment.
2.3 In the event that Alain Charles Publishing Ltd cancels any conference/event and is unable to reconvene a similar conference/event within one (1) year, the allocated fee for that event (or sum paid to that date) will be returned.
3. Mutual Obligation
3.1 Both parties undertake that for the duration of this Agreement neither will act in a manner which in the reasonable opinion of the other party is prejudicial to that party's image.
4.1 Neither party will be liable for their non-fulfilment of any part of this contract if it arises as a direct result of non-fulfilment by the other.
4.2 If a party waives any breach by the other party then that will not be deemed to be a waiver of any other breach whether or not of a similar nature. For the purposes of this clause a party will be deemed to have waived a breach if in the full knowledge thereof no action is taken against the breaching party in respect thereof within four (4) weeks after becoming aware of the breach.
5.1 The parties agree that they will at all times (both during the term of this Agreement and after its termination) keep confidential, and will not use the other party's Confidential Information (other than strictly for the purposes of this Agreement and enforcing it) and will not without the prior written consent of the other disclose to any third party any Confidential Information belonging to the other unless the information:
(a) Was public knowledge or already known at the time of disclosure; or
(b) Subsequently becomes public knowledge other than by breach of this Agreement; or
(c) Subsequently comes lawfully into the possession of that party from a third party
5.2 To the extent necessary to implement the provisions of this Agreement (but not further or otherwise) each party may disclose Confidential Information to customers or prospective customers, to any relevant governmental or other authority or regulatory body, and to the member of the same group of companies, and to any employees of either party or any of the above.
6.1 The Sponsor/Exhibitor/Advertiser may terminate this Agreement if the conference/event is cancelled or less than twenty (20) attendees have registered for the conference one week prior to the conference/event taking place.
6.2 Either party may terminate this Agreement with immediate effect if the other party:
(a) Commits any serious breach of this Agreement and that breach (if capable of remedy) is not remedied within twenty eight (28) days of notice being given by the other party requiring the breach to be remedied
(b) An order is made or a resolution is passed for the winding-up of the other party or an order is made for the appointment of an administrator to manage the affairs, business or property of the other party or a receiver and/or manager or administrative receiver is appointed, or
(c) The other party ceases to carry on business
(d) Notwithstanding any payment schedule, The Organiser may terminate this agreement at short notice if agreed payment has not been received one (1) week before the conference/event date.
7. Effects of Termination
7.1 Termination of this Agreement however caused shall be without prejudice to any rights or liabilities accrued at the date of termination.
7.2 Upon termination of this Agreement for any reason the client, shall cease to be a Sponsor/Exhibitor/Advertiser of the Conference and Alain Charles Publishing Ltd shall cease to provide the Sponsorship/Exhibition/Advertiser Rights to The Sponsor/Exhibitor/Advertiser.
7.3 Subject as provided above and to any rights or obligations accrued prior to the termination, neither party shall have any other obligation to the other under this Agreement.
Alain Charles Publishing Ltd will accept liability for any material loss or claim suffered by The Sponsor/Exhibitor/Advertiser arising from Alain Charles Publishing Ltd's non-performance of the terms of this contract or for negligence, provided that any liability does not exceed the total value of this contract. Alain Charles Publishing Ltd does not accept liability for any indirect or consequential losses resulting from actions taken in organising the conference and fulfilling this agreement.
9. Force Majeure
The obligations of each party under this Agreement shall be suspended during the period and to the extent that the party is prevented or hindered from complying with them by any cause beyond its reasonable control including, but not limited to, compliance with any law or governmental order, rule, regulation or direction, accident, war, acts of terrorism, natural or health calamities, breakdown of equipment or machinery, difficulty or increased expense in obtaining materials, electricity or internet access.
10. Any additional Conference Sponsorship/Exhibitor/Advertiser privileges or services requested and not specifically included in this contract will be quoted for separately.
11.Alain Charles Publishing Ltd retains the right to make changes to the conference/event programme where necessary, provided that such changes do not materially change the overall focus of the conference/event.
12. Entire Agreement
This Agreement constitutes the entire understanding between the parties with respect to the subject matter of this Agreement.
1. Payment Policy
1.1 Full payment is due within seven (7) days of ticket reservation or must be paid in full one (1) week prior to conference/event registration, whichever comes first. If an invoice is required payment is required upon receipt of such invoice.
1.2 Registration will not be confirmed until full payment has been received.
1.3 Staff at the event will request a credit card guarantee for delegates who cannot provide proof of payment.
2. Cancellation and Refunds
2.1 Cancellations must be received in writing.
2.2 If cancellation is received within twenty eight (28) days of the first day of the conference/event, the delegate will receive a full credit voucher to a future conference/event.
2.3 If cancellation is received more than twenty eight (28) days prior to the first day of the conference/event, Alain Charles Publishing Ltd will retain ten (10) % of the delegate fee for administration purposes or offer a full credit voucher to a future conference/event.
2.4 Delegate places are transferable at no extra charge prior to the start of the conference/event, if Alain Charles Publishing Ltd is informed in writing.
2.5 Individuals who fail to attend the conference/event without giving prior notice to Alain Charles Publishing Ltd will not be entitled to a refund or a future credit voucher.
2.6 In the event that Alain Charles Publishing Ltd cancels a conference/event and is unable to reconvene a similar conference/event within one (1) year, payments received at the cancellation date will be credited back in full to all delegates.
2.7 All conference/event credit vouchers remain valid for one (1) year from last day of the conference/event originally registered against.
We do not sell or rent your personal information to third parties. We have a commitment to protecting your privacy. We may use the information we collect from you to keep you informed of our events and business intelligence.
4. Special Needs
Delegates should advise of any special needs, dietary requirement or access requirements at the time of registration.
Views expressed by speakers at our events are their own. Alain Charles Publishing Ltd cannot accept liability for advice given, or views expressed, by any speaker at the conference/event or in any materials provided.
6. Changes to Conference Programme and Agenda
6.1 Alain Charles Publishing Ltd reserves the right to postpone or cancel a conference/event, to change the location or alter the advertised speakers for a conference/event at any time. Any changes to the agenda will be updated on our website as soon as possible.
6.2 Alain Charles Publishing Ltd is not responsible for any loss or damage as a result of substitution, alteration, postponement or cancellation of a conference/event due to causes beyond its control including without limitation, acts of God, natural or health disasters, sabotage, accident, trade or industrial disputes, terrorism or hostilities.
6.3 In the event that a conference/event is cancelled, Alain Charles Publishing Ltd is not liable for any costs incurred by delegates in connection with their attendance.
7. Force Majeure
The obligations of each party under this Agreement shall be suspended during the period and to the extent that that party is prevented or hindered from complying with them by any cause beyond its reasonable control including, but not limited to, compliance with any law or governmental order, rule, regulation or direction, accident, war, acts of terrorism, natural or health calamities, breakdown of equipment or machinery, difficulty or increased expense in obtaining materials, electricity or internet access.
8.1 It is the responsibility of the delegate to arrange appropriate insurance cover in relation to their costs for attending the event.
8.2 Alain Charles Publishing Ltd does not accept liability for any loss, damage or injury during the conference/event.